Supply Chain Specialist

Skills

About the Role

You will own the end-to-end purchase order lifecycle, acting as a bridge between Engineering, Data Center Operations, Finance, and suppliers. You will triage and validate purchase requests, ensure vendors are onboarded, issue POs, manage change orders, reconcile invoice discrepancies, apply tax treatments, track vendor performance, maintain audit-ready documentation, and log receipts and returns while keeping system records accurate.

Requirements

• Bachelor's degree in Supply Chain Management, Business, or a related field, or equivalent combination of education and hands-on experience
• 2+ years of experience in purchasing, procurement, supply chain, or logistics, with preference for technology hardware or data center environments
• Hands-on experience executing purchase orders, receipts, and invoices within an ERP system (NetSuite strongly preferred)
• Working knowledge of three-way matching, standard payment terms, and the connection between procurement and accounts payable
• Advanced Excel or Google Sheets skills preferred
• Strong attention to detail for discrepancies across documentation
• Exceptional written and verbal communication skills
• Outstanding organizational skills and follow-through

Responsibilities

• Evaluate incoming purchase requests and verify program details, site information, ship-to locations, line items, and NetSuite coding against vendor quotes
• Ensure suppliers are onboarded and payable in the AP platform before PO issuance, collaborating with Security and Legal
• Release approved purchase orders, secure vendor order acknowledgements, and reconcile discrepancies in pricing, quantities, part numbers, or ship dates
• Manage change orders, cancellations, and recurring agreements for software subscriptions and services
• Partner with Accounting and Accounts Payable to resolve invoice, credit, or change-order discrepancies
• Coordinate prepayments and expedited disbursements with Finance
• Apply accurate sales tax treatments and tax exemption certificates for each site
• Oversee vendor onboarding and maintain vendor records and supplier master data
• Monitor vendor on-time delivery and invoice accuracy
• Execute approved online vendor purchases for data center operations
• Maintain audit-compliant procurement documentation in the ERP system and AP platform
• Partner with the Logistics Manager and RMA Lead on shipping schedules, delivery tracking, and returns
• Log item receipts including tracking numbers, serial numbers, and landed costs
• Ensure supplier credits, refunds, and replacements are reflected on POs and vendor bills

Benefits

• Stock Options
• 100% paid Medical, Dental, and Vision insurance for Employees
• Company Health Savings Account Contributions
• 100% paid Short Term and Long Term Disability Insurance for Employees
• Life and Voluntary Supplemental Insurance Options
• Other Insurance Options, such as Pet & Legal Insurance
• Supplementary Health Benefits, such as discounted Virtual Healthcare Appointments and Serious Illness Support
• Flexible Spending Account
• 401(k)
• Employee Assistance Program
• Flexible PTO
• Paid Holidays
• Parental Leave
• Other In-Office Perks