Expense Management Specialist
AirTree Ventures is a network-powered venture capital firm backing Australian and New Zealand founders building iconic technology companies. It invests across stages from seed to growth and supports its portfolio through founder and operator networks, talent, press and customer introductions.
About AirTree Ventures
AirTree Ventures is a network-powered VC that backs Aussie and Kiwi founders, growing and supporting the ANZ startup ecosystem. It has invested in 140+ portfolio companies and 250+ founders, helping create over 19,000 jobs. The firm recently announced its Fund V, a $650m fund comprising a $250M Seed fund and a $400M Growth fund, to back founders from idea stage to becoming global household names. Beyond capital, AirTree runs programs such as Pioneer (for outlier women and gender-diverse people in tech) and Explorer (nurturing diverse angel investors), and publishes 'Open Source VC' content including company-building guides, templates, databases and interviews. Clients/portfolio companies include notable Australian startups such as Canva, Xplor, Kismet and Qwilr, reflecting a focus on early-stage to growth-stage technology founders in Australia and New Zealand.
Skills
About the Role
You will ensure the accuracy, integrity, and scalability of expense operations across the business, enabling teams to operate efficiently while maintaining strong financial controls. You'll partner closely with Finance and cross-functional stakeholders and report into the Finance team.
Requirements
- 2+ years of experience in expense management, accounts payable, or finance operations
- Strong understanding of expense policies, audit requirements, and reconciliation processes
- Experience using expense management platforms (e.g., Concur, Expensify, Ramp) and accounting systems
- High attention to detail with the ability to identify discrepancies and ensure data accuracy
- Strong communication skills, with the ability to support stakeholders and explain policies clearly
- Comfortable working cross-functionally and managing multiple priorities in a dynamic environment
- Experience supporting global or multi-entity expense processes (nice to have)
- Exposure to process improvement or automation initiatives (nice to have)
Responsibilities
- Review, audit, and process employee expense reports, ensuring accuracy, completeness, and compliance with company policies
- Manage end-to-end reimbursement processes (e.g., travel, per diem, corporate cards), including reconciliation with accounting systems and card statements
- Enforce expense policies and internal controls by identifying non-compliant spend, resolving discrepancies, and maintaining audit-ready records
- Serve as the primary point of contact for expense-related queries, providing clear and timely support to employees across markets
- Prepare expense reports and analyses, identifying trends, anomalies, and opportunities for cost optimisation
- Administer and optimise expense management systems (e.g., Concur, Expensify, Ramp), including workflows, data integrity, and troubleshooting
Benefits
- Comprehensive health coverage (including up to 2 dependents)
- Vacation, sick, and parental leaves
- 13th-month pay
- Statutory benefits
- Transport allowance
- Learning budgets, conferences, certifications, peer shadowing
- Wellness budgets
- Social clubs
- Hybrid work arrangement